How to Keep a Home Maintenance Record
A simple record of the work, servicing and paperwork for your home pays off when you sell, claim on insurance or hire a trade. Here is what to write down, and how to keep it: spreadsheet, paper logbook or app.
Free to use. No card needed. Built for UK homes.
Why keep a home maintenance record?
A home maintenance record is a running log of what has been done to your home, when, by whom, and what it cost, with the paperwork attached. It takes a few minutes each time and saves hours when you need it.
- Selling: buyers and their solicitors often ask for certificates, guarantees and details of building work. Having them ready can speed up a sale.
- Claiming: a dated record and photos help show the condition of your home and what you spent if you need to claim on insurance.
- Hiring: a trade works faster and quotes better when you can tell them what was done last time and when.
- Servicing: you know when the boiler, chimney or alarms were last checked, so you can book before they are overdue.
- Spending: you can see what your home costs to run and which jobs keep coming back.
See also: Documents for selling a house and House sale document pack.
What to put in your home maintenance record
| Record | What to keep | Why it matters |
|---|---|---|
| Servicing and safety | Boiler service, gas safety, electrical inspection (EICR), chimney sweeping, alarm tests, with dates and certificates | Proves checks were done; shows when the next one is due |
| Repairs and jobs | Date, what was done, who did it, cost, a photo before and after | Builds a history of the property and its problems |
| Building work and improvements | Plans, building regulations completion certificates, planning permission, installer certificates, guarantees | Buyers and solicitors often ask for these |
| Appliances and systems | Make, model, serial number, install date, manual, warranty length | Makes warranty claims and repairs easier |
| Receipts and invoices | Anything over a figure you choose, plus all work done by trades | Evidence of spending and of who did the work |
| Contacts | Trades you have used, with what they did and whether you would use them again | Saves searching next time |
| Home basics | Stopcock and fuse board locations, meter readings, paint colours, key dates | Useful in an emergency and for any new occupier |
Boiler service, gas safety, electrical inspection (EICR), chimney sweeping, alarm tests, with dates and certificates
Proves checks were done; shows when the next one is due
Date, what was done, who did it, cost, a photo before and after
Builds a history of the property and its problems
Plans, building regulations completion certificates, planning permission, installer certificates, guarantees
Buyers and solicitors often ask for these
Make, model, serial number, install date, manual, warranty length
Makes warranty claims and repairs easier
Anything over a figure you choose, plus all work done by trades
Evidence of spending and of who did the work
Trades you have used, with what they did and whether you would use them again
Saves searching next time
Stopcock and fuse board locations, meter readings, paint colours, key dates
Useful in an emergency and for any new occupier
Spreadsheet, paper logbook or app?
All three work. The best one is the one you will actually keep up to date.
| Spreadsheet | Paper logbook | App (such as Home+) | |
|---|---|---|---|
| Cost | Free if you already have spreadsheet software | Low cost to buy a logbook or notebook | Home+ is free |
| Set-up | You design the columns | Ready-made pages | Guided set-up |
| Reminders | Only if you add calendar alerts yourself | None | Built in |
| Storing certificates and photos | Separate folder needed | Paper copies in a folder | In the same place |
| Weak point | Easy to forget to update | Can be lost or damaged | Needs a phone or computer |
Spreadsheet
- Cost
- Free if you already have spreadsheet software
- Set-up
- You design the columns
- Reminders
- Only if you add calendar alerts yourself
- Storing certificates and photos
- Separate folder needed
- Weak point
- Easy to forget to update
Paper logbook
- Cost
- Low cost to buy a logbook or notebook
- Set-up
- Ready-made pages
- Reminders
- None
- Storing certificates and photos
- Paper copies in a folder
- Weak point
- Can be lost or damaged
App (such as Home+)
- Cost
- Home+ is free
- Set-up
- Guided set-up
- Reminders
- Built in
- Storing certificates and photos
- In the same place
- Weak point
- Needs a phone or computer
Comparing apps? See best home maintenance apps for UK homeowners.
Start your home maintenance record in five steps
Set up one place: a spreadsheet, a notebook or an app, plus one folder for certificates.
Gather what you already have: certificates, guarantees, manuals, receipts and plans. Photograph or scan them.
List your systems: boiler, electrics, roof, windows, appliances, with install dates if you know them.
Log each job as it happens: date, what, who, cost, and a photo.
Review twice a year: add next-due dates for servicing and safety checks. Our home maintenance checklist shows what to include.
Free home maintenance record template
Copy this table into a spreadsheet or print this page and fill it in by hand.
| Date | Area or system | What was done | Who did it | Cost | Certificate or receipt kept? | Next due |
|---|---|---|---|---|---|---|
| Yes / No | ||||||
| Yes / No | ||||||
| Yes / No | ||||||
| Yes / No | ||||||
| Yes / No |
Example row: 12 Oct 2026 | Boiler | Annual service | Gas Safe engineer (name and number) | cost | Yes | Oct 2027
Prefer a printable version? Download our free home maintenance log template.
Template from myhomeplus.io
Let Home+ keep the record for you
Home+ is a free home maintenance app for UK homeowners. It keeps a logbook of work done, stores certificates and receipts in a document vault, and reminds you when servicing and safety checks are due, so your record stays up to date without a spreadsheet to maintain.
- Home logbook of work done
- Document vault for certificates, guarantees and receipts
- Reminders before jobs are due
- Request help from vetted local trades when a job needs a professional
Or read more about the free home maintenance app. Landlord? See the PRS Database registration dates.
More on home paperwork
- Your Home Logbook: 12 Documents Every House Needs
- How to Organise Your UK Home Documents (2026 Guide)
- Digital Home Document Storage: Build Your Vault (2026)
- How Long Should You Keep Home-Related Receipts? A UK Homeowner's Guide | Home+
- The Evidence Your Home Insurance Claim Needs (UK, 2026) | Home+
- Lost Title Deeds UK: How to Prove You Own Your Home
Frequently asked questions
Start your home record today
Create your free Home+ account and keep every certificate, receipt and job in one place.